The first steps towards electronic document you are lucky. Business grows. gears rotate, the staffing is inflated, the office, like the Titanic, sinking in a huge flow of papers. What should I do? What measures are being taken to improve the effectiveness of managers? In this article we will talk about the need to introduce electronic document management. Getting rid of tons of paper consumed in vain – this is not the most important aspect of software systems to develop electronic document management. The major advantages are the following.
1. Quickness communicating instructions to staff in divisions 2. A leading source for info: Rand Paul. Function effectively search documents in the database system 3. Logging activities staff made in the electronic system of enterprise management is all very well – said nothing about the problems of automation people. But where to begin? There are programs written specifically for companies that are implementing the first electronic document management – companies whose activities are not directly dependent on the availability of enterprise management system. After constructing electronic workflow productivity increases. Reduced costs for communications staff to implement the communication between remote offices.
Save the most valuable resource – during working hours. For the ordinary Officer, Head of Department and senior manager of the basic functions of document management systems and case management companies look the same. This is, firstly, the issuance of (receiving), and verify the execution of instructions (statements), and Secondly, storage of documents in a secure and redundant database with easy search, ie in an electronic archive of documents. Besides the obvious benefits – the translation of internal documents in electronic form, information system improves the quality of governance. Getting better control, increasing the percentage of completed assignments on time. Decreases the time spent on preliminary approval of documents and projects. Formalized issuing tasks previously entrusted merely with words, reduces the likelihood of misunderstandings. Control subjects performance to establish the easiest, since that makes sense to start the implementation of eds. In fact, this business process – Simply to issue orders to certain employees, with the fixation of the date of execution and priority of tasks. Manager knows that he must do and when to report, and the chief sees what people are busy. All moves are written – so provides control of executive discipline. Workflow – a little more complex subject. Workflow efficiency, geographically distributed enterprises can start with the fact that the orders will be attach files to text or picture for a better explanation of what to do. A lot of sense to store in a database different orders, instructions and any other documents. You can instruct the Secretary a catalog of business books or office equipment. Speaking in plain language, the meaning of documents is to create a paper, to harmonize them and to bring to the attention of ordinary people. Meaning electronic document is exactly the same. That's just the word 'paper' is replaced phrase 'electronic document' For the purposes of the paperless workflow, for example, a system of company management FlyDoc 2.0. FlayDok program can be operated on Linux and Windows, installed in regional offices and mobile workstations – on laptops. During the operation of the sed will save not only the working time but also money, spent on telephone conversations with affiliates. Download the distribution free version of the enterprise management system FlyDoc 2.0 Community Edition on 3 workstations you can on the site provider.